Privacy Policy

1. Organisation details

The data controller for this website is AAPTERA LTD (Company No. 16869753). You can contact us at hello@fit-check.co.uk.

You have the right to complain to the UK Information Commissioner's Office (ICO) if you believe we have not handled your personal data correctly. We would, however, appreciate the opportunity to address your concerns first.

2. Legal framework

We comply with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

3. Controller vs. processor role

For data collected through this website (fit-check.co.uk), Aaptera Ltd acts as the data controller.

For assessment data processed within the FitCheck platform — including drug test results, breath alcohol test records, medical questionnaire responses, and related records — Aaptera Ltd typically acts as a data processoron behalf of the customer organisation (the occupational health or drug & alcohol testing provider), who is the data controller. This is governed by a separate data processing agreement between Aaptera Ltd and the customer.

4. Personal data collected

4.1 Information you provide

• Name, email address, job title, organisation name
• Phone number and message content (via contact or demo booking forms)

4.2 Information collected automatically

• IP address, browser type, device information, operating system, referral source
• Pages viewed, navigation paths, time spent on pages
• Cookie data (see Section 9)

4.3 Special categories of data

We do not intentionally collect special category personal data (including health data, biometric data, or similar) through this website. If you contact us, please do not include such information in your message. Note: drug test results and medical assessment data processed within the FitCheck platform are handled under separate contractual terms and as described in Section 3 above.

5. How we collect data

• Direct interactions — contact forms, demo booking requests, email correspondence
• Automated technologies — cookies and analytics tools when you browse this website
• Business interactions — meetings, calls, and emails in the course of a business relationship

6. How we use your data and our legal bases

6.1 Responding to enquiries and demo requests

To respond to your messages, arrange demos, provide requested information, and manage our business relationship. Legal basis: legitimate interests and pre-contractual steps.

6.2 Operating and improving this website

Maintenance, performance monitoring, troubleshooting, and abuse prevention. Legal basis: legitimate interests.

6.3 Analytics

We use Google Analytics 4 to measure aggregate usage patterns and improve the website. Legal basis: consent (where required).

6.4 Marketing communications

Updates about FitCheck, product news, and relevant industry content. Legal basis: consent or legitimate interests. You can opt out at any time (see Section 10).

6.5 Legal compliance

Complying with legal obligations, responding to lawful requests, preventing fraud. Legal basis: legal obligation and legitimate interests.

7. Data sharing

We do not sell personal data. We may share data with:

• Service providers — hosting, email, analytics, and security providers who are contractually bound to protect your data
• Professional advisers — lawyers, accountants, and insurers where necessary
• Regulators and law enforcement — where required by law
• Potential business buyers — in the event of a business sale or restructuring, with appropriate safeguards

8. International transfers

Where personal data is transferred outside the UK, we ensure appropriate safeguards are in place, including UK-approved standard contractual clauses and transfer impact assessments where required.

9. Cookies and similar technologies

9.1 What are cookies?

Cookies are small text files stored on your device to enable website functionality and measure usage.

9.2 Cookie categories we use

• Strictly necessary — essential for the website to function. No consent required.
• Functional — remember your preferences. Optional.
• Analytics — Google Analytics 4 to understand how visitors use the site. Optional.
• Marketing / targeting — we do not use behavioural advertising cookies on fit-check.co.uk.

9.3 Consent

We request consent for non-essential cookies in accordance with UK law. You can change your cookie preferences at any time.

9.4 Google Analytics 4

GA4 collects pages visited, navigation behaviour, approximate location, device and browser information, and interaction metrics. This data is aggregated and used to improve the website. IP addresses are anonymised.

9.5 Browser controls

You can block or delete cookies via your browser settings. Doing so may affect some website functionality.

10. Marketing preferences

To opt out of marketing communications, use the unsubscribe link in any email or contact us at hello@fit-check.co.uk. Opting out does not affect non-marketing communications (e.g. responses to your enquiries).

11. Data retention

We retain personal data only for as long as necessary for the stated purposes, legal obligations, and legitimate business operations. We maintain suppression lists for individuals who have opted out of marketing.

12. Security

We implement appropriate technical and organisational measures to protect personal data. However, no internet transmission is completely secure. We encourage you to take appropriate precautions when sharing information online.

Assessment data processed within the FitCheck platform is stored in the UK and subject to role-based access controls and a full audit trail.

13. Your rights

Subject to applicable law, you have the right to:

• Access the personal data we hold about you
• Correct inaccurate data
• Request deletion of your data
• Restrict or object to processing
• Request portability of your data
• Withdraw consent at any time (where processing is based on consent)

To exercise any of these rights, contact us at hello@fit-check.co.uk. We will respond within the statutory timeframes.

14. Automated decision-making

We do not currently make automated decisions with legal or significant effects on individuals. This notice will be updated if this changes.

15. Third-party links

This website may contain links to third-party websites. We are not responsible for their content or privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.

16. Updates to this notice

We may update this notice from time to time. The “Last updated” date at the top of this page indicates when the current version took effect. Continued use of the website after an update constitutes acceptance of the revised notice.

17. Contact

For any questions about this privacy notice or how we handle your personal data, contact us at hello@fit-check.co.uk.

If you are not satisfied with our response, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.